Governing Principles

    Governing Principles

    info.org.au’s Constitution, Mission statement and Governing Principles dictate the modus operandi by which info.org.au and its Team shall conduct themselves. Our Corporate Governance policy dictates the level of financial and corporate authority for each Director, staff member, contractor and volunteer (Team). These governances shall be clearly defined in writing to every Team member as a process within their engagement procedure.

    1. COLLECTION
      1. Selection Process – subject selection for each Presentation or group of Presentations is based on the criteria that the subject must be considered to possess cultural, artistic, historic, physical, social or spiritual value in contributing to the recognition and understanding of Australian culture. The set of Presentations that form our Collection must not bias any one cultural perspective on any matter, but be representative of a broad cross-section of Australian culture.
      2. Content – Presentation content shall be accurate—a quotable resource—developed by Team members qualified in their respective disciplines, or by third party authorities or organisations recognised as specialists in their respective fields; and where appropriate, diverse: content shall represent cultural perspectives of each matter—for which there may be numerous perspectives of any one matter.
      3. Storage – Our Collection shall be stored in a manner so as to ensure redundancy through replication as well protection against such hazards as theft, fire, flood and physical degradation.
    2. ENGAGEMENT WITH THE PUBLIC
      1. Public engagement – info.org.au shall seek to engage with as broad a cross-section of the Australian public as it can. The public shall have access to the Collection on a basis not limited by time-of-day or day-of-the-week but on a twenty-four-hour-a-day basis via the Internet, sole exception when the Collection is unavailable due to maintenance or unplanned or unforeseen event.
      2. Public involvement – Encouragement shall be given to the Australian public and to specific individuals and cultural groups within it to become actively involved in supporting our Mission and policies.
      3. Ethnic groups and indigenous peoples—info.org.au shall consult with ethnic groups and indigenous peoples—or their nominated representatives—in regard to respecting their culture, the manner in which info.org.au depict such culture, and the manner in which info.org.au engage and interact with such peoples and cultures as laid out in the clause below “Working with Indigenous People”.
    3. FINANCIAL
      1. Financial transactions — all financial transactions conducted by info.org.au and its Team shall be compliant with the terms of info.org.au’s Constitution, Governing Principles and Corporate Governance policy.
      2. Donations and bequests – will only be accepted by info.org.au on the basis that no conditions are attached to such donation or bequest.
      3. Finance – info.org.au may seek funds from public and private sources. Funds must only be applied to activities detailed in our Constitution and Mission Statement under the terms compliant with our Constitution, Corporate Governance and Governing Principles.
      4. Commercial activities – info.org.au is established as a not-for-profit charitable entity. Any funds generated by it must be exclusively applied to furthering its Mission under the terms of its Constitution and Corporate Governance.
      5. Attribution of donations and bequests – donations and bequests unless anonymous shall be attributed by display of donors name at info.org.au Such display will be on the basis that no visual representation of any one donor be more prominent than that of another and these be no more prominent than that afforded to info.org.au. No promotion of, or by, any one donor shall be permitted.
    4. OPERATIONS
      1. Staff / Contractors – Staff and contractors shall be engaged by info.org.au on the basis of qualification and experience in their respective expertise. Volunteers shall also be engaged whereby info.org.au shall facilitate sufficient training in the competence for each duty to be executed.
      2. Premises – Our offices shall be based in Australia, be adequate to support the purposes described in our Mission statement and facilitate interaction with the Australian public.
      3. Financial – In executing their day-to-day activities, each Team member must be cognisant of maintaining compliance with info.org.au’s Corporate Governance policy dictating both (a) the level of corporate authority with which each Team member is empowered; and (b) the level of financial authority attributed to their role and activity.
    5. PROFESSIONAL CONDUCT & ETHICS
      This section of the document represents info.org.au’s expectations in terms of professional ethics. Members of the board, staff, contractors, consultants, freelancers and volunteers, referred to herein as the “Team”, have responsibilities towards their colleagues, info.org.au, suppliers and to the Australian public. Every member of the info.org.au Team must:
      1. Maintain high standards of professional responsibility being careful and conscientious in the performance of their professional duties as they faithfully discharge their responsibilities.
      2. At all times execute the performance of their duties with respect to info.org.au’s governance and policies as well as those laws which govern our country.
      3. Not place themselves in, or remain in, situations involving a conflict of interest. A Team member must never place themselves in situations where their own interests are, or appear to be, in conflict with the interests of info.org.au.
      4. Act at all times with integrity.
      5. Maintain professional relations based on respect for cultures, individuals and organisations.
      6. Not discriminate on any basis or permit any decision they make to be influenced by race, sex, religion, politics, rumour or innuendo.
      7. Accept opportunities as may arise to educate the public in the mission of info.org.au in order that a wider section of Australian public better understand its purpose.
      8. Respect the confidentiality of all confidential and private information to which they have access.
      9. In the process to engage Team member(s) info.org.au Team must not discriminate on any basis. To be clear this includes, but is not limited to, discrimination on the basis of culture, race, sex, age or disability.
      In the creation of Presentation content, Team members involved must do all things in their power to ensure:
      1. The veracity of content;
      2. Content does not infringe upon the cultural traditions of those covered by the subject matter;
      3. Adherence to the principles laid out in clause “Working with Indigenous People” below;
      4. Each Presentation is correctly and fully documented to facilitate provenance, identification and IP rights; and
      5. No item forming part of info.org.au’s Collection is commercialised for profit or disposed of except in accordance with info.org.au’s Constitution, Governing Principles and Corporate Governance.
    6. INTELLECTUAL PROPERTY
      1. Intellectual property – info.org.au shall not incorporate into a Presentation any visual or audible intellectual property (IP) unless satisfied info.org.au has a licence or other valid right to use the IP in question in the manner intended. info.org.au shall maintain copyright for the benefit of info.org.au to that IP which it creates. info.org.au may seek licences to reproduce IP.
      2. Attributions regarding IP – info.org.au shall recognise the legal and moral rights of the creators of IP and display appropriate recognition including where appropriate the display of copyright notices. info.org.au’s back office systems shall maintain proper records of moral rights claim, copyright and or licence ownership and associated terms and conditions for these.
    7. WORKING WITH INDIGENOUS PEOPLE
      Guidelines to Working with Aboriginal and Torres Strait Islander Communities (indigenous people).
      info.org.au shall abide by the following policies and will additionally consider the adoption of further guidance formed through the on-going consultation between indigenous people and specialist consultants working to develop this matter for the betterment of indigenous people.
      1. Consultation with the indigenous people who are the subject(s) of a Presentation must be complete and continue throughout the production phase.
      2. Pressure must not be applied to any indigenous party to bias a decision or outcome.
      3. Sufficient time and opportunity must be allowed for all indigenous parties involved in a matter to seek independent legal advice as they wish.
      4. Be aware that views of indigenous issues may differ between that of indigenous and non-indigenous peoples.
      5. When considering indigenous matters be cognisant of challenging any non-indigenous pre-disposition on issues about indigenous people.
      6. Dealings with indigenous people should be conducted transparently, without deception and with full disclosure over a time-frame considered by the indigenous people to be sufficient for their consideration.
      7. Any aspect of that provided by indigenous people must only be used in a manner that was previously described to, and understood by the provider, and must not be used in a manner detrimental to the provider.
      8. A non-indigenous view of deception, property damage and other forms of violation may differ from that formed by an indigenous person. One must always be aware to understand and abide by the perspective as viewed by the indigenous party. This extends to abiding by the indigenous notions of intellectual property rights including copyright.
      9. Be aware that Aboriginal and Torres Strait Islander cultural protocol may dictate that archival imagery of indigenous people and imagery of deceased indigenous people may not be displayed.
    8. WINDING UP & DISPLOSAL
      1. Disposal or disbursement of Collection – In the event of the winding-up of info.org.au its Constitution details the correct process for the disposal of info.org.au’s Collection and funds to one or more properly constituted and accredited organisations with similar aims.